Privacy Policy

1. Introduction

Gymnastic Spectrum, LLC ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website gymspectrum.org or use our services.

We operate in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other applicable privacy regulations. This policy applies to all visitors, customers, and users of our website and services.

Please read this Privacy Policy carefully. By using our website or services, you consent to the practices described in this policy.

2. Information We Collect

2.1 Personal Data

We may collect personal information that you voluntarily provide to us when you:

• Fill out contact or inquiry forms on our website
• Subscribe to our newsletter or mailing list
• Register for classes or programs
• Communicate with us via email, phone, or other channels

Types of personal data we collect include:

• Identity Data: Full name, date of birth, age
• Contact Data: Email address, phone number, mailing address
• Family Data: Parent/guardian names, emergency contact information, child's name and age
• Health & Safety Data: Medical conditions, allergies, or special requirements relevant to participation
• Payment Data: Billing address, payment method information (processed securely through third-party payment processors)

2.2 Contact Form Submissions

When you submit a contact form on our website, we collect the information you provide, including:

• Parent/Guardian name
• Email address
• Phone number
• Child's age range
• Any additional message or inquiry content

Form submissions are processed through FormSubmit, a third-party service that delivers form data to our email. FormSubmit's privacy practices are governed by their own privacy policy.

2.3 Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect information about your browsing activities. Cookies are small data files stored on your device that help us improve your experience.

Types of cookies we use:

• Essential Cookies: Required for the website to function properly, including session management and security
• Analytics Cookies: Help us understand how visitors interact with our website (e.g., Google Analytics)
• Functional Cookies: Remember your preferences and settings
• Marketing Cookies: Used to deliver relevant advertisements (used only with your consent)

You can control cookies through your browser settings. For more information, please see our Cookie Policy.

2.4 Automatically Collected Information

When you visit our website, we may automatically collect certain information, including:

• IP address
• Browser type and version
• Operating system
• Referring website
• Pages visited and time spent on pages
• Device type and identifiers

3. How We Use Your Information

We use the information we collect for the following purposes:

• Service Delivery: Process registrations, manage enrollments, and provide gymnastics programs
• Communication: Respond to inquiries, send program updates, and provide customer support
• Safety: Maintain accurate health and safety records for participants
• Marketing: Send promotional materials and newsletters (with your consent)
• Website Improvement: Analyze usage patterns to enhance our website and services
• Legal Compliance: Comply with applicable laws, regulations, and legal requests
• Security: Protect against fraud, unauthorized access, and other illegal activities

We process your personal data based on:

• Your consent (for marketing communications and non-essential cookies)
• Contract performance (for services you request)
• Legitimate interests (for website security and business operations)
• Legal obligations (for record-keeping and regulatory compliance)

4. Who Has Access to Your Data

We do not sell, rent, or trade your personal information to third parties. Access to your data is limited to:

• Our Staff: Authorized employees and instructors who need access to perform their duties
• Service Providers: Third-party vendors who process data on our behalf under strict contractual obligations
• Legal Authorities: When required by law, court order, or governmental request

All staff with access to personal data are trained on data protection practices and confidentiality requirements.

5. Third-Party Services

We use the following third-party services that may process your personal data:

5.1 FormSubmit

Our contact forms are processed through FormSubmit (formsubmit.co), a service that delivers form submissions to our email. When you submit a form:

• Your data is transmitted to FormSubmit's servers
• FormSubmit forwards the data to [email protected]
• FormSubmit may temporarily store data for delivery purposes

FormSubmit's privacy policy: https://formsubmit.co/privacy

5.2 Google Maps

We may embed Google Maps on our website to display our location. When you interact with the map, Google may collect:

• Your IP address
• Device information
• Location data (if you grant permission)

Google's privacy policy: https://policies.google.com/privacy

5.3 Google Analytics

We use Google Analytics to analyze website traffic. This service collects anonymous data about how visitors use our site. You can opt out using the Google Analytics Opt-out Browser Add-on.

5.4 Advertising Platforms

We may use Microsoft Advertising and Google Ads for marketing purposes. These platforms have their own privacy policies and data practices:

• Microsoft Privacy Statement: https://privacy.microsoft.com/privacystatement
• Google Privacy Policy: https://policies.google.com/privacy

We comply with Microsoft Ads Policy and Google Ads Policy requirements regarding user consent, data collection transparency, and advertising practices.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including:

• Encryption of data in transit (HTTPS/TLS)
• Secure storage practices for physical and electronic records
• Access controls limiting data access to authorized personnel only
• Regular security assessments and updates
• Employee training on data protection best practices

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

In the event of a data breach, we will notify affected individuals in accordance with applicable laws.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

7.1 Right to Access

You have the right to request a copy of the personal data we hold about you. We will provide this information within 30 days of a verified request.

7.2 Right to Correction

You may request correction of inaccurate or incomplete personal data. We will promptly update your information upon verification.

7.3 Right to Deletion

You have the right to request deletion of your personal data, subject to certain exceptions (e.g., legal retention requirements, legitimate business needs).

7.4 Right to Restrict Processing

You may request that we limit how we use your personal data in certain circumstances.

7.5 Right to Data Portability

You may request a copy of your data in a structured, machine-readable format for transfer to another service provider.

7.6 Right to Object

You may object to processing of your personal data for direct marketing purposes at any time.

7.7 Right to Withdraw Consent

Where processing is based on consent, you may withdraw that consent at any time without affecting the lawfulness of prior processing.

8. How to Request Data Deletion

To request deletion of your personal data, please:

1. Email us: Send a request to [email protected] with the subject line "Data Deletion Request"
2. Provide verification: Include your full name and email address associated with your account for identity verification
3. Specify the data: Indicate what specific data you want deleted (or request complete deletion)

We will respond to your request within 30 days. Please note:

• Some data may be retained for legal, tax, or regulatory compliance purposes
• Deletion requests may affect your ability to use our services
• We will confirm completion of your request via email

9. Contact Information for Privacy Concerns

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

For data protection inquiries specifically, please email [email protected] with "Privacy Inquiry" in the subject line.

If you are not satisfied with our response, you have the right to lodge a complaint with your local data protection authority.

10. Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes:

• We will post the updated policy on this page
• We will update the "Last Updated" date at the top of this policy
• For significant changes, we may notify you via email or website notice

We encourage you to review this Privacy Policy periodically. Your continued use of our website and services after changes are posted constitutes acceptance of the updated policy.

Previous versions of this policy are available upon request.

11. Additional Information

11.1 Children's Privacy

Our services are directed toward children and teenagers. We collect personal information from parents/guardians on behalf of minor children. Parents/guardians have the right to review, correct, or delete information provided about their children.

In accordance with the Children's Online Privacy Protection Act (COPPA), we do not knowingly collect personal information from children under 13 without parental consent. Parents may review their child's information and request deletion by contacting us.

11.2 International Data Transfers

If you are accessing our website from outside the United States, please be aware that your data may be transferred to and processed in the United States. By using our services, you consent to this transfer.

11.3 Links to Other Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites. We encourage you to review the privacy policies of any linked websites.